CHIPTS has published a new infographic that provides publication management assistance to investigators whose work is funded by the National Institutes of Health (NIH). The infographic describes the manuscript submission process into the NIH Manuscript Submission (NIHMS) system, as part of the compliance requirement enforced by the NIH Public Access Policy. It is important for investigators to verify the compliance status of their publications regularly, especially if they have associated funding acknowledged. NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH Public Access Policy. Learn more about the NIHMS process and access our new infographic below.
Download the infographic: NIH Public Access Policy (2023) - Infographic
BACKGROUND
According to the NIH Public Access Policy (NOT-OD-05-022), investigators funded by the NIH must submit an electronic version of their final, peer-reviewed manuscripts to the National Library of Medicine’s PubMed Central (PMC) upon acceptance of publication. The policy exists to ensure that the public and other researchers have access to NIH funded publications.
Journals may offer an automated, fee-based, or partial submission (review/approval required) option to comply with the policy, but most publications must be deposited manually through the NIH Manuscript Submission (NIHMS) system.
ITEMS FOR MANUSCRIPT SUBMISSION
To prepare for your NIHMS system submission, you will need:
- Login information for your eRA Commons or My NCBI account to access the NIHMS system.
- The final author version of the peer-reviewed, accepted manuscript (NOT the published PDF).
- Supplemental files including tables, figures, videos, etc.
MANUAL SUBMISSION PROCESS
When you are ready to submit, follow the process below:
- Start New Submission: Log in to NIHMS, and select the blue “submit new manuscript” button on the dashboard.
- Import Citation Data: Import your citation from PubMed by entering your name, PMID, or title to help populate information in NIHMS.
- Associate Funding: Search and add your NIH grant award associated with the publication.
- Deposit Manuscript: Upload all files associated with your publication in the appropriate sections, including tables, figures, videos, etc.
- Review and Approve: Assign a reviewer (e.g., author, submitter). The reviewer will receive an email to check and approve your final submission.
POST-SUBMISSION PROCESS
After you have submitted your manuscript to the NIHMS system:
- The submitted documents are converted into PMC-ready formats (Web and PDF versions). NIHMS notifies the reviewer when conversion is complete.
- Log in to NIHMS, review the PMC-formatted Web and PDF versions, and approve them or request corrections.
- The manuscript is made available in PMC following the embargo period (time publisher has exclusive rights to distribute the article).
ADDITIONAL RESOURCES
CHIPTS Publication Management Webpage: https://chipts.ucla.edu/publication-managment/
NIHMS Help: https://www.nihms.nih.gov/submission/manuscript_list/
For more information, please contact Enrique Sanchez at EESanchez@mednet.ucla.edu.